Privacy statement

Cyclocross Gullegem vzw takes your privacy seriously. This privacy statement explains which personal data we collect through cyclocrossgullegem.be and at our events, why we do so, how long we keep it and what your rights are. We process your data in accordance with the General Data Protection Regulation (GDPR) and Belgian privacy legislation.

1. Who is responsible for your data?

Cyclocross Gullegem vzw
Rozenstraat 37, 8560 Wevelgem, Belgium
Company number BE0672.799.423
Email: info@cyclocrossgullegem.be

For any questions about your privacy, please contact info@cyclocrossgullegem.be.

2. What data do we process and why?

Contact form and email: your name, email address and message, to answer your question. Legal basis: our legitimate interest in responding to questions.
Press accreditation: your name, first name, email address, press card number and the media outlet you work for, to assess your application and arrange your accreditation. Legal basis: steps taken at your request.
Sponsorship enquiry: your name, company, email address, phone number and message, to contact you about a partnership and, if requested, send you the sponsorship brochure. Legal basis: steps taken at your request.
VIP bookings and tickets: the data you give us when booking (such as name, company, billing details and email address), to process and invoice your booking. Legal basis: performance of the contract and our legal (accounting) obligations.
Registrations for children’s activities (such as the Dikke Banden Koers and the kids’ taster session): the child’s name and age and the contact details of a parent or guardian, to organise the activity and reach the parents. Legal basis: performance of the contract.
Website visits: technical data such as your IP address, browser type and the pages you visit, to keep the website secure and improve it. We only place statistics and marketing cookies with your consent. Read more in our cookie policy.
Photos and videos: at our events we take atmosphere shots that we may use on our website and social media. Legal basis: our legitimate interest in communicating about our events. Would you rather not appear in a photo, or would you like an image removed? Let us know at info@cyclocrossgullegem.be.

We never use your data for purposes other than those described above and we never sell it to third parties.

3. How long do we keep your data?

Messages sent via the contact, press or sponsorship form: up to 2 years after our last contact.
Booking and invoice data: as long as accounting legislation requires (currently 10 years).
Registrations for children’s activities: up to 1 year after the activity.
Cookies: as stated in our cookie policy.

4. Who do we share your data with?

We only share your data with partners who help us run the website and our events, such as our hosting provider, our email platform and Google (reCAPTCHA against spam and, if you consent, Google Analytics). We make agreements with these processors so that they too handle your data carefully and confidentially. We only show YouTube or Vimeo videos after you give your consent.

Some of these parties, such as Google, may process data outside the European Economic Area. This only happens with the appropriate safeguards required by the GDPR, such as the European Commission’s standard contractual clauses or the EU-US Data Privacy Framework.

We only pass your data on to other third parties if the law requires us to.

5. Security

We take appropriate technical and organisational measures to protect your data against loss, misuse and unauthorised access. Our website uses a secure connection (https) and only authorised volunteers have access to your data.

6. Minors

We only process data of children under 13 if a parent or guardian provides it to us, for example when registering for a children’s activity.

7. Your rights

You have the right to access, correct or delete your data. You can also ask us to restrict processing, object to processing based on our legitimate interest and request your data in a common format (portability). If you have given consent, you can withdraw it at any time. For cookies, use the ‘Cookie settings’ button at the bottom of the website.

To exercise these rights, send an email to info@cyclocrossgullegem.be. We reply within one month. To prevent misuse, we may ask you to confirm your identity.

8. Making a complaint

Not happy with how we handle your data? Let us know first and we’ll look for a solution together. You also always have the right to lodge a complaint with the Belgian Data Protection Authority, Drukpersstraat 35, 1000 Brussels, www.dataprotectionauthority.be.

9. Changes

We may update this privacy statement, for example if the law or the way we work changes. The most recent version is always available on this page.

Last updated on 19 October 2026.